The Most Northeastern City in the United States.

Annual Re-examination Q&A

Caribou Municipal Building
25 High St
Caribou, Maine 04736
Lisa Plourde, Executive Director
Sue Ouellette, FSS/Homeownership
Phone: (207) 493-4234
Fax: (207) 376-0178



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How Annual Income is Determined

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Refresher for Landlords in the HCV Program Q&A

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Annual Re-examination Q&A

Income Verifications & Deduction Q&A

Program Integrity Q&A

Family Self-Sufficiency Q&A

HCV Homeownership Q&A

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How Annual Income is Determined


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News & Events   

The Caribou Housing Agency has moved!  We are now located on the first floor of the Caribou Municipal Building.

Equal Housing Opportunity

Tips for completing your annual re-examination:

  • Your packet will arrive about 3-4 months before your annual re-examination date.  Plan for this and have your paperwork organized.
  • Turn in your completed packet by the due date.  Your assistance may be terminated if you don’t.
  • If we request original documents, make copies for yourself.
  • If you fax a document, send it by mail as well.  Some faxes can be hard to read.

Why does the Housing Authority conduct annual re-examinations?

The Department of Housing and Urban Development (HUD) requires us to review the income, assets, and family composition of each family we assist once a year.

You are required to provide all the information we need to recertify your family annually.  Most families receive several thousand dollars’ worth of assistance each year; in return, we ask that you comply with program rules and provide this information annually.

From time to time, the Housing Agency may change the date of your annual re-examination.  However, a full annual re-examination will be conducted once every year.

What if I provided all the information last year and there have been no changes?

Even if nothing about your situation has changed, you are still required to provide all the information we request.

What if I recently reported some changes to my income?  Do I still need to complete the annual re-examination?

Yes.  Even if we have recently conducted an “interim” income re-examination based on changes you reported to us, we must still complete the full annual re-examination for everyone in your family.


Can’t you get information about my income from other sources?

It is your responsibility to report all income to us, and we will confirm this information with federal and state agencies that collect income data.  For more information, see the Income Verification Q&A.

What if I am expecting a change to my income, assets, or family composition?

Please tell us, in writing, as much as possible about any changes that may take place during your annual re-examination.  For more information, see our Reporting Changes Q&A.

What if I am planning on moving?

If you are planning to move during your annual re-examination process, it is important that you let us know your plans as soon as possible.  See our Transfer Q&A for more information about moving to another unit.

Will there be changes to my rent as a result of the annual re-examination?

There could be changes to the rent you pay if:

Your income or assets have changed.

  • Your landlord has requested a rent increase.
  • Someone has moved in or out of your household, which affects the number
    of bedrooms you are eligible for.
  • The payment standard or utility allowances that the Housing Authority
    uses to calculate your subsidy has changed.

You will be notified by mail of any rent change.

Most Housing Agency programs are designed so that families pay about a third of their income in rent.  The federal government considers this to be an affordable amount for any family to pay for housing.

What if I am not able to gather all the information by the deadline?

The Housing Agency’ s deadline for submittal of annual re-examination documents is firm.  Failure to comply with deadlines could result in termination of your assistance.

We encourage you to plan ahead and keep income and asset information for everyone in your family on file to make it easier to submit the packet by the deadline.  If there is a crisis that causes a delay, contact us immediately.